Assessor Resource

CULLB604C
Manage care and maintenance of the collection

Assessment tool

Version 1.0
Issue Date: June 2024


This unit applies to individuals with a strategic responsibility for the physical care of an information collection. It requires the application of significant analytical, communication and planning skills combined with knowledge of the specific issues that apply to care and maintenance of information materials, both print and electronic. Work is undertaken autonomously, but in consultation with others.

There is a strong link between this unit and other preventive conservation units which deal with the protection of cultural materials.

This unit describes the performance outcomes, skills and knowledge required to establish and manage procedures for the preservation, storage and display of information materials.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Nil

Employability Skills

The required outcomes described in this unit of competency contain applicable facets of Employability Skills. The Employability Skills Summary for the qualification in which this unit of competency is packaged, will assist in identifying Employability Skills requirements.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

ability to develop care and maintenance procedures to meet a specific information collection and organisational need

knowledge and understanding of issues affecting storage, conservation and preservation of materials

sound knowledge of the organisation's collection development policies and procedures

practical demonstration of skills through the development and monitoring of procedures for a specific information collection.

Context of and specific resources for assessment

Assessment must ensure:

access to relevant policies and procedures manuals

access to a collection for which procedures may be developed.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate

evaluation of procedures developed by the candidate for a particular collection or workplace situation

evaluation of collection management procedures developed by the candidate in response to a range of different collection scenarios

review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

other collection management or general management units.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication skills to consult and communicate with a wide range of stakeholders, including collection specialists and colleagues

planning and organisational skills to develop and manage policies, strategies and processes for collection care in an integrated way

problem-solving skills to analyse strategic issues, including risk management challenges, and to develop appropriate responses

literacy skills to interpret and communicate complex ideas and concepts

numeracy skills to assess and develop resource strategies for collection care.

Required knowledge

overall management strategies for storage, display, preservation and conservation of different types of information materials

risk factors for different types of information materials

nature of co-operative arrangements that exist between information services providers in relation to care and maintenance

issues that affect the care and maintenance of specific types of information materials, including both print and electronic

copyright, moral rights and intellectual property issues that affect collection care and management

cultural protocols that impact on collection care and management, including those for Aboriginal or Torres Strait Islander material.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Information services providers include may include:

libraries (public, private, corporate, school, university etc.)

museums, galleries and archives

record management units

government departments, agencies or shopfronts

business and financial information units

information units within a parent organisation

community advisory organisations or bureaus

Collection care and maintenance may relate to:

storage

display

ongoing maintenance

risk management, e.g. loss, damage, disaster

electronic system management

Requirements for different types of information materials may relate to:

environmental conditions e.g. humidity, light, dust

access or usage limitations

protection of aging materials

need for cooperative storage

specific display requirements

Organisational priorities and constraints may relate to:

information access policies

current public programs or other activities

budgetary constraints

available expertise

space limitations

cooperative storage arrangements

Risks factors may include:

theft

vandalism

incompetence

fire

soot

water damage

acidic paper

age and decay of bindings

structural collapse e.g. shelves

relocation

computer malfunction

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
 
 
 
 
 
 
 
 
 
 
 
 
 

Forms

Assessment Cover Sheet

CULLB604C - Manage care and maintenance of the collection
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CULLB604C - Manage care and maintenance of the collection

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: